Hot News - February 1999

Updated Dealer Transfer Process - Effective February 1, 1999

As a result of additional feedback from the motor vehicle dealer industry, the Ministry of Transportation and the Ontario Motor Vehicle Industry Council (OMVIC), we are revising the Dealer Transfer Process explained to you in our letter of December 15, 1998.

The revised process affects sole proprietor dealers and salespersons of motor vehicle dealers who are attending any Driver and Vehicle Licence Issuing Office to request dealer transfers. The revised process is effective February 22, 1999, and is as follows:

1. Sole Proprietor Dealers - All Sole Proprietor Dealers requesting a transfer at any Driver and Vehicle Licence Issuing Office:
   

   • must present their valid signed OMVIC DEALER REGISTRATION certificate and
   • their PHOTO DRIVER'S LICENCE. (If photo Driver's Licence is not available, other photo identification or two other signed pieces of identification are required.)

2. Salespersons for a Motor Vehicle Dealer - All Salespersons requesting a transfer at any Driver and Vehicle Licence Issuing Office:
   

   • must present their valid signed OMVIC EMPLOYEE REGISTRATION certificate and
     their PHOTO DRIVER'S LICENCE.
   • (If photo Driver's Licence is not available, other photo identification or two other signed pieces of identification are required.)

   Note: the salesperson must be registered to a dealer who is the buyer or seller in the transfer being requested.
   

3. All Others - Upon their first visit to any Driver and Vehicle Licence Issuing Office, any other person requesting a dealer transfer on behalf of a dealer must present the following:

   • a completed, signed original DEALER AUTHORIZATION LETTER which must include the current date; include the dealer's legal name, trade name, business address, telephone number and dealer number; identify the names of the persons who are authorized to present transfers on behalf of the dealer; include the signature and printed name of the sole proprietor, one partner or one signing officer of a corporation.
   • a copy of valid signed OMVIC DEALER REGISTRATION certificate and
   • their PHOTO DRIVER'S LICENCE. (If photo Driver's Licence is not available, other photo identification or two other signed pieces of identification are required.)

The original Dealer Authorization Letter and copy of the signed OMVIC Dealer Registration certificate will be retained on file at the Issuing Office and must be updated by the Dealer if any information changes. After the initial filing of the documentation in #3. above, anyone authorized on the Dealer Authorization Letter to request transfers on behalf of the dealer must carry identification as noted above.

All dealers must have both a valid Ontario Retail Sales Tax Vendor Permit and an active Motor Vehicle Dealer Registration in the same legal name.

A dealer transfer cannot be processed without the documentation and identification outlined above.

The Selling Dealer Number must be recorded directly above the "signature of seller" in the Application for Transfer section of the Vehicle Permit. The Buying Dealer Number will continue to be recorded in the "Motor Veh. Dealer No." section.

All dealer transfers of used vehicles must be going to or from the Dealer's name. For registration of new vehicles, the name and dealer number of the Selling Dealer and Buying Dealer must be recorded on the New Vehicle Information Statement (NVIS).

Our intent in implementing these requirements is to stop vehicle transfers by unauthorized persons and not to inconvenience valid dealers or their runners.

Thank you for your co-operation.



Jay Young
Director
Retail Sales Tax Branch


If you have any questions relating to your Ontario Retail Sales Tax Vendor Permit, please contact your local Retail Sales Tax Office. Telephone numbers are listed under Ministry of Finance in the blue pages of your local telephone book.

If you have any questions relating to your Dealer Registration or wish to confirm another Dealer’s Registration, please contact the Ontario Motor Vehicle Industry Council (OMVIC) at 1-800-943-6002 or 416-226-4500.