Just as OMVIC and other organizations are doing, many registrants are moving to electronic records management and paperless processes. These processes allow for quick retrieval and effective organization of files and free up physical space that registrants can use for other purposes. All these changes have resulted in an increased need for registrants to manage and maintain records electronically. The current legislation doesn’t speak specifically to electronic record keeping.

Several registered dealers have asked for OMVIC’s position regarding the creation, maintenance and management of electronic records and whether electronic records comply with the relevant legislation and regulations.

As a result, in the fall of 2021, OMVIC consulted stakeholders, including industry associations, and asked for their views on what guidance OMVIC can provide on electronic record-keeping.

This document reflects that advice and is intended to support the industry in meeting the most appropriate current standards.